United pilots contract, LOA 12-14 — Association Business
A Association Leaves of Absence
A-1 Full-Time Elected or Appointed Association Position If requested by the Pilot, a Pilot shall be granted an Association Leave of Absence (“ALA”) to accept a full-time elected or appointed position with or for the Association (whether with the International Association or the UAL MEC). A full-time position, for purposes of this paragraph is defined as working one or more complete Bid Periods for the Association.
A-2 Aviation-Related Governmental Position or Elected Member of Congress A Pilot shall be granted an ALA to staff an executive position with any agency or branch of the Federal Government directly connected with aviation; e.g., FAA, DOT, or Congressional Staff, or to serve as an elected member of the United States Congress (either as a Senator or Representative).
A-3 Ineligibility of Pilot Accepting Permanent Association Staff Position A Pilot who accepts a permanent staff position with either the MEC or ALPA International shall not be eligible for an ALA.
B Trip Loss
B-1 Scheduling
B-1-a Negotiating Committee Members
At the request of the MEC Treasurer, the Pilot members of the Association Negotiating Committee shall be removed from their schedules.
B-1-b Members of Other Committees
When required to attend formal meetings with the Company in their capacity as MEC Committee Members, and at the request of the MEC Treasurer, the Pilot members of the System Schedule Committee, the Central Air Safety Committee, the Retirement and Insurance Committee, the Hotel Committee (not including hotel inspection), the HIMS HSC and BMCs, and the EVP shall be removed from their schedules in order to attend such meetings.
B-1-c LEC Officers
Any LEC Officer may request to be removed from his Trip(s) for the purpose of conducting Association business. His Chief Pilot will determine if FBO is possible, based upon the availability of management Pilots who have a need to perform such flying. Trips which are not covered by management Pilots on an FBO basis are subject to the existing procedure covering dropped Trips for Association business.
B-1-d Other Association Absences
Absences for Association business other than those referenced in Paragraphs B-1-a and B-1-b of this Letter of Agreement will be accommodated in accordance with Paragraphs B-2 and B-3 of this Letter of Agreement.
B-2 Absences for Association Business Before Monthly Schedule Preferencing
B-2-a All Association business shall be included in Monthly Schedule Preferencing whenever possible. The Association shall initially advise the Company of the absence no later than the twenty-fifth (25th) day of the calendar month that is two (2) months before the Bid Period in which the absence will occur (e.g., by March 25th for absences occurring in the May Bid Period). The Association shall make its best effort to ensure the initial advisements are as accurate as possible. Final advisements shall occur no later than seventy-two (72) hours before the close of Monthly Schedule Preferencing for the Bid Period in which the absence will occur. If the time limit for final advisements above is not met for requests involving Association Leaves encompassing a full Bid Period for individuals other than those listed in Paragraphs B-1-a and B-1-b of this Letter of Agreement; the granting of such absence shall not be guaranteed, but shall be granted if Pilot staffing requirements permit.
B-2-b For Monthly Schedule Preferencing, the Line Credit Value of an ALPA absence will be three (3) hours per day.
B-2-c Association business included in Monthly Schedule Preferencing shall not be included in the MPG/PTC calculations found in Sections 3-C-1-a-(1) and 3-C-1-b-(1).
B-3 Absences for Association Business After Monthly Schedule Preferencing
The Association shall provide the Company with as much advance notice as is reasonably possible for absences whose need becomes known after Monthly Schedule Preferencing. Other than those absences listed in Paragraphs B-1-a and B-1-b of this Letter of Agreement; the granting of such absence shall not be guaranteed, but shall be granted if Pilot staffing requirements permit.
C Flight Pay Loss
C-1 The Company shall provide the Association a credit of $416,666.67 per Bid Period to cover flight pay loss and other expenses related to conducting Association business. This credit shall not require the Association to provide receipts or justification.
C-2 Each month the Company shall pay the compensation and benefits of Pilots for their time spent on Association Business, as directed by the Association. Such compensation shall be paid as Add Pay.
C-3 Except as provided in Paragraph C-5 of this Letter of Agreement, the Compensation paid in accordance with Paragraph C-2 of this Letter of Agreement, plus the actual cost of payroll taxes, FICA, health insurance and other fringe benefits and payroll related expenses, shall be applied against the credit granted in Paragraph C-1 of this Letter of Agreement. Each January, the Company will furnish the MEC Treasurer with a statement of the fringe override percentage to be applied for the year, showing the component elements and the percentage for each.
C-4 The Association shall be responsible to reimburse the Company on a monthly basis for any amount in Paragraph C-3 of this Letter of Agreement which exceeds the credit provided under Paragraph C-1 of this Letter of Agreement.
C-5 Ad Hoc Meetings Requested by Company
The credit in Paragraph C-1 of this Letter of Agreement shall not be debited, nor shall the Company seek reimbursement as set forth in Paragraph C-3 of this Letter of Agreement, to cover flight pay loss incurred for ad hoc meetings held with the Association at the request of the Company.
D Benefits
D-1 Pilot on ALA Treated As Active
All benefits and accruals shall be continued as if a Pilot on ALA were in Active Service. The Association shall reimburse the Company for the cost of such benefits as provided in Paragraph C- 3 of this Letter of Agreement.
D-2 Longevity
A Pilot will retain and continue to accrue longevity while on ALA or other absences on Association business.
D-3 Termination of Employment
If the Pilot’s employment terminates while on ALA, the Pilot and his Dependents may continue current medical/dental/vision benefits pursuant to the Retiree Medical Plan if eligible, treating the absent Pilot as on active status, or pursuant to COBRA. In the event of the Pilot’s death while on ALA, the Pilot’s eligible survivors shall be entitled to all benefits provided under the Agreement to survivors of Pilots who die while in active status.
E Passes
Pilots on ALA and their eligible family members will have travel privileges (for non-business travel) at their active employee pass classification and will continue to receive and be able to use vacation and buddy passes for the duration of the ALA.
F Vacation for Association Officers
F-1 No Award of Vacation During Term of MEC Office
The Company shall not award vacation periods to MEC Officers during their term in office with the understanding that it is each Officer’s responsibility to arrange for his own vacation. At the beginning of each vacation year, the Company shall provide MEC Officers notification of their responsibilities pursuant to this Paragraph.
F-2 Return to Flying Upon Expiration of Term of Office
Upon returning to line flying at the end of his term in office, all vacation due to an MEC Officer in the current and prior vacation years shall be considered to have been awarded and taken. This Paragraph F-2 shall also apply to full time ALPA National Officers.
G Effectiveness; Duration
This Letter of Agreement shall become effective as of the effective date of the Agreement and shall run concurrently with the Agreement.
AGREED, this 18th day of December, 2012.
For United Airlines, Inc.: For the Air Line Pilots Association, International:
Captain Fred Abbott Senior Vice President Flight Operations Captain Donald L. Moak President Air Line Pilots Association, International
P. Douglas McKeen Senior Vice President Labor Relations
Captain Jay Heppner Chairman UAL MEC
Captain Jay Pierce Chairman CAL MEC
IN WITNESS WHEREOF, the parties hereto have signed this Agreement this 29th day of September, 2023.
FOR UNITED AIRLINES, INC. FOR THE AIR LINE PILOTS ASSOCIATION, INT’L
Z. Michael Jones, Vice President Captain Jason Ambrosi, President Labor Relations Air Line Pilots Association, Intl
Captain Marc Champion Captain Garth Thompson, Chair Vice President Flight Operations United Master Executive Council
Mike Hansen, Managing Director Captain Phil Otis, Chair LR & Labor Economics UAL MEC Negotiating Committee
Captain Mary Ann Schaffer, Captain Andy Riggs, Vice-Chair Managing Director Aviation Safety UAL MEC Negotiating Committee
Captain David Zullo, Director Captain Adrian Rivero, Member Pilot Contract Administration UAL MEC Negotiating Committee
Sarah Nau, Director Labor Relations